Walton County Sheriff's Office - Grants Specialist I

Position Summary

The Grants Specialist performs responsible, professional, administrative work coordinating, ensuring compliance, managing, and monitoring grants within the agency, under the general direction of the Grants Manager and the Chief Financial Officer.

Qualifications 

Specialist I:

• Education – High school diploma or GED equivalent
• Experience – Two (2) years related experience

*Or any equivalent combination of education and experience that provides the required competencies to perform the job.

• Valid Driver License

Specialist II:

• Education – Associate degree in related field
• Experience – Three (3) years related experience

*Or any equivalent combination of education and experience that provides the required competencies to perform the job.

• Valid Driver License

Essential Job Functions

This list of functions, duties, responsibilities, skills, and physical abilities is not intended to be all-inclusive, and the employer reserves the right to assign additional functions and responsibilities as deemed necessary.

• Regular and prompt job attendance.
• Assist in developing grant applications and related documents (e.g., required reports, budgets, etc.) in coordination with the Grants Manager to submit highly effective grant applications to the applicable funding agency.
• Prepare and maintain grant records (grant files, internal/ external statistics); maintain a comprehensive annual grants calendar. 
• Assist in managing overall grant efforts, document payments and expenditures, and financial and programmatic reports.  Ensure completion of all grants (budget changes, extensions etc.); coordinate the submission of all grant reports and required documentation by deadline dates. Ensuring the agency is meeting project goals, the employee conducts program and expenditure check-ins with program teams. 
• Research grants or special revenue opportunities to obtain additional funding resources for current and proposed services and programs.
• Participate in research and learn about proposed programs and projects that support overall agency goals, priorities, and requirements, including compliance with laws and regulations.
• Carefully read Notice of Funding Opportunities (NOFO) and Grant Solicitations to ensure applications and proposals meet program-specific requirements.
• Learn to navigate multiple grant management portal systems.
• Demonstrates the ability to report to work timely, consistently, and under pressure, while adhering to the standards and principles of the agency's core values and professionally representing the agency.
• Compiles periodic and special reports on matters for Chief Financial Officer.
• Establishes and maintains effective intra- and interdepartmental communications to promote efficiency and consistency with the agency mission, goals, and objectives.
• Ensure compliance with 2 CFR 200, Federal Financial Guides, and compliance with agency grant policies and procedures.
• Conduct periodic compliance reviews of grant programs. Assist in preparations for external monitoring visits, assessments, accreditation, and audits. 
• Attends, facilitates, and/or participates in various staff, agency, and committee meetings.
• Other duties as assigned.

Required Skills

• Good communication skills.
• Skilled in Microsoft Office 365 software.
• Planning and scheduling skills.
• Oral and written communication skills.
• Adequate abilities in developing and revising organizational workflow

Key Competencies

• Must be extremely organized and manage multiple on-going projects.
• Ability to develop and revise organizational workflow.
• Ability to collect and present data.
• Knowledge, interpretation and application of policies, procedures, general orders and directives.
• Demonstrates self-initiated activity to contribute to the goals consistent with the agency vision.
• Demonstrates congenial, respectful, and productive behaviors and attitudes towards others in working relationships and situations.

Physical Requirements

• General Mobility – ability to sit for extended periods, occasional walking within the office or facility, potential need to stand for short periods, ability to bend body forward at the waist.
• Manual Dexterity – frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment, ability to reach with arms.
• Visual and Auditory Requirements – ability to read documents, emails, and computer screens, hearing and speaking ability to communicate effectively in person, over the phone, and in virtual meetings.
• Lifting and Carrying – occasionally lift or carry items weighing up to ten (10) pounds.
• Noise Level - ability to work and function in a shared office space with a moderate noise level and multiple personnel.

The Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Veterans are encouraged to apply. Pursuant to applicable state and federal law, preference and priority shall be given to certain service members and veterans (including spouses and family members of such service members and veterans), and certain service members may be eligible for a waiver of post-secondary educational requirements as provided in Chapter 295, Florida Statutes.