Walton County Sheriff's Office - CIB Administrative Assistant

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Job Overview

Department Walton County Sheriff's Office
TypeEntry Level
Job TitleCIB Administrative Assistant
Salary$31,200 - $44,600
Contacthr@waltonso.org
Location Defuniak Springs , FL

Job Announcement

  • Job Title:                               CIB Administrative Assistant
  • Assignment:                         Criminal Investigations Bureau
  • FLSA Status:                        Non-Exempt
  • Reviewed:                             June 2021

 

General Statement of Job

The duties of this position include answering and screening calls as appropriate, routing the calls to the proper personnel, correctly documenting all pertinent information and forwarding to the designated individual, accurately drafting original correspondence/memos, forms or replies to correspondence received, proof-reading and editing final drafts, and sending final documents to the appropriate personnel/agency in a timely manner for approval in accordance with supervisory direction and agency policy.

 

Minimum Qualifications

  • High School Diploma or GED or equivalent.
  • Must be at least 18 years of age.
  • Must have a valid driver’s license.
  • Knowledge of office systems, practices, procedures, and administration.

 

Essential Job Functions

  • Completes assignments/special projects as directed.
  • Maintains work areas.
  • Complete, update, and submit required reports/documents/forms.
  • Maintains control of and follow-up on incoming correspondence.
  • Update records/reports/documentation/manuals/files.
  • Organizes, summarizes, and assembles requested information.
  • Verifies files/reports/documents/correspondence for completeness and accuracy.
  • Process and distribute incoming mail.
  • Process outgoing mail.
  • Provide assistance to the public/agency employees/other county personnel.
  • Develop and/or maintain a system for keeping/archiving various records.

 

Knowledge, Skills, and Abilities

  • Proper telephone etiquette and customer service skills
  • Excellent oral and written communication skills
  • Basic computer skills (Microsoft Office, e-mail)
  • Strong organizational skills with ability to multi-task and still attend to details
  • Problem solving
  • Self-initiated activity
  • Accepts supervision, direction, and feedback

 

Standards to Perform Job Functions

  • Dependable attendance is required.
  • Ability to maintain positive working relationship with colleagues and other units within the agency.
  • Must be able to lift 40 pounds.
  • This position requires the ability to walk, bend, stand and reach constantly during a minimum 8-hour day.
  • Visual acuity sufficient to maintain accurate records, recognizes people and understands written directions.
  • Ability to speak and hear sufficiently to understand, give information in person and over the telephone.
  • Fine motor skills adequate for utilizing office equipment such as computers, telephones, copiers, fax machines, etc.

 

The Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Preference shall be given to certain veterans and spouses of veterans as provided by Chapter 295, Florida Statutes.  Applicants claiming preference must submit a Form DD-214.

 

           

 

Please direct questions regarding this position to hr@waltonso.org


Jobs close at 11:59 PM (Eastern) on the deadline date specified, or when the position capacity has been met, or unless otherwise specified in the announcement. If the deadline date is not specified in the announcement, the agency has sole discretion on setting the deadline and jobs may close without notice. It is the applicant's responsibility to thoroughly read and understand the deadline requirements and capacity limits as outlined by the agency.

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