Walton County Sheriff's Office - Grants Assistant

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Job Overview

Department Walton County Sheriff's Office
Job TitleGrants Assistant
Salary$35,797 to $39,523 Annually (Based on Experience)
Location Defuniak Springs , FL

Job Announcement

Walton County Sheriff's Office, FL Police Jobs


General Statement of Job

Under the general direction of the Grant Manager and the Chief Financial Officer, the Grants Assistant performs responsible, professional, administrative work coordinating, ensuring compliance, managing, and monitoring grants within the agency.  

Minimum Qualifications

- High school diploma or GED equivalent.

- Must possess and maintain a valid driver’s license.

Preferred Qualifications

- Bachelor’s degree in planning, public, or business administration, social sciences, or a related field and one (1) year of experience in researching, developing or administering grants or endowment funded projects, including preparation of grant applications.

- Or an Associate’s degree in planning, public or business administration, social sciences, or a related field and one (1) year of experience in researching, developing or administering grants or endowment funded projects, including preparation of grant applications.

Essential Job Functions

- This list of functions, duties, responsibilities, skills, and physical abilities is not intended to be all-inclusive, and the employer reserves the right to assign additional functions and responsibilities as deemed necessary.

- Research grants or special revenue opportunities to obtain additional funding resources for current and proposed services and programs.

- Carefully read to understand Notice of Funding Opportunities (NOFO) and Grant Solicitations to ensure applications and proposals meet program-specific requirements.

- Research and learn about proposed programs and projects that support overall agency goals, priorities, and requirements, including compliance with laws and regulations.

- Assist in developing grant applications and related documents (e.g., required reports, budgets, etc.) in coordination with the Grant Manager to submit highly effective grant applications to the applicable funding agency.

- Coordinate, assist and write grant applications as needed.

- Ensure compliance with 2 CFR 200, Federal Financial Guides, and compliance with agency grant policies and procedures.

- Maintain and update registration status in the System for Award Management (SAM).

- Verify vendor's debarment listing on SAM, ensuring all contracts and purchases are issued to eligible vendors and not listed on the debarment and suspension listing.

- Conduct periodic compliance reviews of grant programs. Assist in preparations for external monitoring visits, assessments, accreditation, and audits. 

- Prepare and maintain grant records (grant files, internal/ external statistics); maintain a comprehensive annual grants calendar. 

- To optimize the grant administration process, assist in managing overall grant efforts, document payments and expenditures, and financial and programmatic reports.  Ensure completion of all grants (budget changes, extensions etc.); coordinate the submission of all grant reports and required documentation by deadline dates. Ensuring the agency is meeting project goals, the employee conducts program and expenditure check-ins with program teams.

- Illustrate the ability to prepare and present clear, accurate, concise, and objective written and oral reports.

- Learn and operate multiple grant management portal systems.

- Demonstrates the ability to report to work timely, consistently, and under pressure, while adhering to the standards and principles of the agency's core values and professionally representing the agency.

- Compiles periodic and special reports on matters for Chief Financial Officer.

- Establishes and maintains effective intra- and interdepartmental communications to promote efficiency and consistency with the agency mission, goals, and objectives.

- Attends, facilitates, and/or participates in various staff, agency, and committee meetings

Required Knowledge, Skills, and Abilities

- Knowledge of grants and government funding resources, data sources necessary for developing grant proposals.

- Knowledge of business assessments, training methods, file-building techniques and requirements for assessor reviews.

- Demonstrated ability in the collection and presentation of data.

- Oral and written communication skills.

- Knowledge, interpretation and application of policies, procedures, general orders and directives.

- Demonstrates self-initiated activity in order to contribute to the goals consistent with the agency vision.

- Demonstrates congenial, respectful, and productive behaviors and attitudes towards others in working relationships and situations.

- Adequate abilities in developing and revising organizational workflow.

- Planning and scheduling skills.

- Efficiently organizes, prioritizes, schedules and manages daily work activities, tasks, and special assignments.

- Proficient in Microsoft 365 to complete work assignments.

Physical Requirements

- Sit up to 7 hours per day

- Stand up to 1 hour per day

- Walk up to 1 hour per day

- Occasionally lift up to 10 lbs.

- Bend, squat, climb, reach, kneel, and/or twist.

The Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Veterans are encouraged to apply. Pursuant to applicable state and federal law, preference and priority shall be given to certain service members and veterans (including spouses and family members of such service members and veterans), and certain service members may be eligible for waiver of post-secondary educational requirements as provided in Chapter 295, Florida Statutes.

Please direct questions regarding this position to work@waltonso.org

Jobs close at 11:59 PM (Eastern) on the deadline date specified, or when the position capacity has been met, or unless otherwise specified in the announcement. If the deadline date is not specified in the announcement, the agency has sole discretion on setting the deadline and jobs may close without notice. It is the applicant's responsibility to thoroughly read and understand the deadline requirements and capacity limits as outlined by the agency.

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